Services
This isn't called Coordinated by Kylee for nothing! Below are just a few of the ways I can help lighten your workload and take tasks off your plate. Together, we'll create systems that feel streamlined, sustainable, and tailored to the way you work... so you can spend more time focusing on what you do best.
Administrative Support
I'll handle the daily admin that keeps your business running!
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Email management & follow-up
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New client inquiry calls
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Calendar management
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Appointment scheduling & rescheduling
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Customer & client communication
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Data entry
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Document organization
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Processing billing & superbills
Operations & Organization
I'll create systems so things run smoothly- even when you're busy.
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Spreadsheet creation & maintenance
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Project coordination
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Task tracking & follow-up
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Process documentation
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Workflow organization
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Administrative project support
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Team building events
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Support with event planning (retreat or holiday events)
Digital & Business Support
I'll keep your online presence and business tools up to date.
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Social media scheduling & optimization
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Website maintenance & troubleshooting
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Newsletter formatting
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File organization
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Tech support
Pricing
Every business is different, so pricing will depend on the type of support you're looking for and the scope of the work. Whether you need help with recurring administrative tasks, project coordination, or one-time support, we'll find an option that makes sense for both of us.
I primarily work on a monthly basis, so we can build consistency around the type of support you need each month, rather than piecing things together one task at a time. Pick the package that fits where you're at, and it can grow with you as your practice does.
Starter: $250/month (5 hours included)
Light, foundational support to keep the basics running: scheduling and rescheduling, appointment reminders, and light billing like simple invoicing.
Core: $450/month (10 hours included)
A step up across the board: more scheduling and inbox support, client intake calls, more involved billing including superbill creation for out of network clients, and light social media upkeep.
Full Support: $600/month (15 hours included)
Comprehensive, hands-off support! Full scheduling and inbox management, intake calls, full billing support and superbill creation, social media management, and project coordination for the bigger-picture stuff on your plate.
Need a little extra some months? Additional hours are $50/hr, added to your next invoice- and I'll always give you a heads up first, no surprise bills! Invoices will also be sent to you monthly :)
If this doesn't feel sustainable to you, but you are still interested in working together, please let me know! I have limited sliding scale options available and I'm happy to try and work something out, especially if we think we would be a great fit!
Hi there! It's me, Kylee!
Thanks for stopping by! Here's a little about me so you can get to know the person behind Coordinated by Kylee :)
With over 10 years of experience in administrative support, operations, event coordination, and team management, I'm excited to help make your workday feel a little lighter. Most recently, I supported a group therapy practice, so I understand the behind-the-scenes work that keeps a practice running smoothly. From managing caseloads and responding to inquiries to coordinating projects, improving workflows, and handling the day-to-day details, I love creating systems that help people feel organized and supported.
I believe the best partnerships are collaborative. I want you to feel heard, supported, and comfortable checking in as your workload shifts and priorities change. I'm organized, dependable, and love keeping things on track- but I also believe work can be fun!! We'll communicate openly, create lil moments of silliness and keep things feeling human along the way!
I've always loved working in spaces where people are helping others. Supporting therapists, coaches, and other helping professionals allows me to do what I enjoy most: taking care of the behind the scenes work so you can focus on the people who need you.
When I'm not working, you'll probably find me bopping around San Francisco, trying a new restaurant (seeing if I can find the next best slice of pizza and ranch!), soaking up the sun at the park or beach, baking something sweet, or being silly with my friends & loved ones!
If you're looking for someone who genuinely enjoys keeping things organized, someone who has a big heart and cares, and making your life a little easier, I'd love to connect and see if we're a good fit!
